ECT Privacy Policy

During an ECT’s time with us (as an Appropriate Body) we will use information that we gather in relation to them for various purposes. Information that we hold in relation to individuals is known as their “personal data”. This will include data that we obtain from the individual directly and data about the individual that we obtain from other people and organisations. We might also need to continue to hold an individual’s personal data for a period of time after they have left the Appropriate Body (this is usually a period of 6 years). Anything that we do with an individual’s personal data is known as “processing”.

This policy sets out what personal data we will hold about ECTs, why we process that data, who we share this information with, and the rights of individuals in relation to their personal data processed by us.

What information do we process in relation to ECTs? We will collect, hold, share or otherwise use the following information about ECTs: • personal information (such as name, address, home and mobile numbers, personal email address, teacher reference number, date of birth). • contract information (such as full time, part time, hours worked etc) • work absence information (such as number of absences and reasons) • qualifications / training courses attended and, where relevant, subjects taught • performance information (such as ECT reviews and assessments)

Where do we get information from about our workforce? A lot of the information we have about ECTs comes from the individuals themselves. However, we may also obtain information from schools. In addition, we may obtain information from automated monitoring of our websites and other technical systems.

Why do we use this information? We will process the personal data of ECTs for the following reasons:

  1. Where we are required by law, including: • To comply with the law regarding data sharing • To comply with legal requirements in relation to equalities and non-discrimination • To ensure student and staff safety

  2. Where the law otherwise allows us to process the personal data, or we are carrying out a task in the public interest, including: • To enable the development of a comprehensive picture of the ECT workforce and how it is deployed • To inform the development of recruitment and retention policies • To safeguard our pupils and other individuals • To ensure safe working practices • In the interests of ensuring equal opportunities and treatment

  3. Where we otherwise have the consent of the individual

Whilst the majority of processing of personal data of ECTs will not require consent, we will inform individuals if their consent is required and seek that consent before any processing takes place.

Who will we share information with about ECTs? • The Department for Education and/or the Teaching Regulation Agency, in compliance with legal obligations of the Teaching School Hub to provide information about ECTs as part of statutory data collections. • Our facilitators and consultants, such as QA consultants and report assessors • An ECT’s school/employer

The Department for Education may share information that we are required to provide to them with other organisations. For further information about the Department’s data sharing process, please visit: Contact details for the Department can be found at

Rights of ECTs in relation to their personal data All ECTs have the right to request access to personal data that we hold about them. To make a request for access to their personal data, individuals should contact the TMET Data Protection Lead (contact details given at end of this notice).

Please also refer to the TMET Data Protection Policy for further details on making requests for access to individual information.

Individuals also have the right, in certain circumstances, to: • Object to the processing of their personal data • Have inaccurate or incomplete personal data about them rectified • Restrict processing of their personal data • Object to the making of decisions about them taken by automated means • Have their data transferred to another organisation • Claim compensation for damage caused by a breach of their data protection rights

If an individual wants to exercise any of these rights then they should contact the TMET Data Protection Lead. The law does not oblige TMET to comply with all requests. If TMET does not intend to comply with the request, then the individual will be notified of the reasons why in writing.

Concerns If an individual has any concerns about how we are using their personal data, then we ask that they contact the TMET Data Protection Lead in the first instance. However an individual can contact the Information Commissioner’s Office should they consider this to be necessary, at

Contact If you would like to discuss anything in this privacy notice, please contact the TMET Data Protection Officer:

Cathy Brown
Data Protection Lead & Director of Governance The Mead Educational Trust The Mead Centre 343 Gipsy Lane Leicester LE4 9DD

0116 214 3148